Services for Lot Owners
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Club Body Corporate welcomes you to experience a different style of body corporate management, providing support, service and value for money. Not only will we carry out the functions we are engaged to do, we will assist Committees, Lot Owners and Members to ensure the Body Corporate is well maintained and provide education along the way to help owners and investors to understand "why is it so".
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Our standard duties
Our standard duties and obligations to our clients are contained in our Administration Agreement and typically include the following areas:
General
- assist the Chairman, Secretary and Treasurer in the duties specified in the Act or Regulations
- provide as far as is reasonable, general advice and assistance to the Body Corporate and members of the Committee
- perform clerical functions involved in the implementation of decisions of the Body Corporate and its Committee
- manage inward and outward communications and correspondence
- arrange as required by the Body Corporate normal day to day maintenance, repair and replacement of the common property
Meetings
- prepare and distribute notices, agendas, voting papers, nomination requests and minutes
- convene and attend the Annual General Meeting and record minutes of this meeting
- convene and attend the first 2 hours of 1 Committee Meeting, annually per financial year, in the Managers normal office
hours and prepare Minutes of the Meetings.
Financial Management
- open, maintain and operate bank accounts for the Administrative and Sinking Funds
- keep any accounts and books for the Body Corporate
- disburse any monies in accordance with Act and terms of engagement
- prepare budgets and reports as required and keep all records in regards to those budgets and reports
- prepare and post levy notices and receipting of levy contributions and other contributions
- send arrears notices, final notices and instruct professionals to commence debt recovery action when required
- prepare annual statements of account
- lodgement of tax returns with a Registered Tax Agent
- Organisation of audit of Body Corporate accounts if required
Roll & Records
- maintain any records of the Body Corporate as required by Law including Body Corporate Roll
- keep any records in relation to wage, income tax or other required by law in respect of any employees or contractors of the Body Corporate
- have possession of and care of the records and documents of the Body Corporate
- have custody of the common seal and attest its affixation for the purpose of exercising or performing any of the powers, authorities, duties and functions as set in the terms of engagement
Insurance
- ensure the insurances are effected and promptly renewed as required by the Act
- source quotes for insurance renewal
- submit necessary claims as requested by the Body Corporate to the insurer
How is it done?
We work directly with the Committee to assist in maintaining the complex and we ensure that we maintain regular contact just to keep abreast of issues. We answer enquiries from lot owners and other interested parties and provide regular newsletters and educational information sessions.
What Else?
Other benefits we can provide:
- discounted management to Body Corporate owners by taking advantage of reduced overheads
- use of professional strata software to ensure professional management of your scheme
- experienced accounts team for account reconciliation, invoice payments, receipting levies and all things financial
- association with EBM Insurance Brokers to ensure value for money insurance cover (any commission applicable is disclosed in our management agreement)
- we are concerned about all owners and not just owner occupiers or investors. Regardless of who you are, you will be treated fairly, equally and with respect.
- if you are an astute investor, our parent company, The Investors Club (TIC), can assist you with portfolio growth.
Compare our value for money